Officers' Meetings

·                     Keep everyone informed - each person reports what they are doing.

·                     Consider major problems coming up in the lodge and figure out solutions.

·                     Look at membership needs, set up new programs.

·                     Discuss what is coming up at the membership meeting and what items should be on the agenda.

       The Executive Board or officers' meetings can make recommendations at the lodge meeting. They review the correspondence and recommend action on letters or problems. Their recommendations must be approved by the membership meeting.

          The Recording Secretary takes minutes at the Executive Board meeting. This is helpful in cases where the Board makes recommendations to the lodge. The Recording Secretary reads off the recommendations at the meeting, before the membership votes.

          Our Local Lodge Bylaws state that if there is no quorum the Executive Board has the right to conduct Local Lodge business.

Duties of Local Lodge Officers

Duties of the President

          The President chairs the meetings, both Executive Board and membership. When the President calls the meeting to order he or she should have ready a prearranged agenda of business to be brought up. The President should act as a referee, rather than a participant. The President must be fair and impartial during the meeting, letting everyone be heard and encouraging the decisions that are made to democratically benefit all.

          The President must make sure that all checks are properly drawn and bills paid that have been approved by the membership. The President must sign vouchers and checks.

·                    Appoints Communicator and Educator and Committees not otherwise provided for.

·                    Administers the obligation of new members.

·                    Enforces the Bylaws and Constitution.

Duties of the Vice President

·                    The Vice President is expected to assist the President and to be an active member of the officer group.

·                    Chairs meetings when the President is absent.

·                    Helps keep the meetings in order.

·                    Becomes President if the President dies, resigns or is removed, and serves the remainder of the unexpired term, until after the next regular election and the installation of the new office.

·                    Assumes duties of the President in his absence, as prescribed in the Constitution.

·                    Assumes the chair at meetings on an appeal from the decision of the chair.

Duties of the Recording Secretary

·                    The Recording Secretary receives and conducts official correspondence. The Recording Secretary must also keep orderly files.

·                    The wording of every motion should be recorded in the identical manner in which the President states the motion rather than the wording used by the mover.

·                    The lodge's approval of Withdrawal Cards should be recorded in the minutes.

·                    Present communications and bills.

·                    Prepares and signs vouchers.

·                    Keeps the seal of the local.

Duties of the Secretary- Treasurer

·                   Receives all funds and deposits them in a bank of sound financial standing.

·                   Makes out and signs checks.

·                   Keeps an account of all receipts and disbursements and makes a report at the meetings.

·                   Keeps record of dues payments by each member and records of fee payments by each fee payer or objectors.

·                   Sends per capita tax payment and a report on the members and fee payers or objectors to the IAM General Secretary-Treasurer each month.

Duties of the Conductor-Sentinel

·                   Checks to make sure that the people at the meeting are entitled to attend.

·                   Escort visitors and new candidates in and out of lodge meetings.

·                   Guard the door of the lodge meeting and admits those entitled to attend.

Duties of the Trustees

·                   In charge of all property belonging to the lodge. The Trustees have the responsibility of making sure the property of the lodge is maintained in tact in accordance with the best interest of the union.

·                   Assist Auditing Committee in auditing the books and sign the reports.

Duties of the Communicator

·                   Establish and maintain an e-mail address to receive electronic communications, alerts and bulletins front IAM Grand Lodge.

·                   Download and distribute IAM communications in the workplace and via group e-mail broadcast lists.

·                   Promote the IAM Micro site program as a no-cost option for any local or district lodge wishing to establish a basic website.

·                   Accept additional communication responsibilities as directed by local or district lodge president.

Duties of the Educator

·                   Establish and maintain contact with the WWW Center.

·                   Provide periodic local training on issues identified by WWW Center.

·                   Work as directed by local and/or district officers to facilitate WWW Center training agenda.

·                   Familiarize members with available labor education resources.